ASPEN HOUSE #8, 13549 Valerian, Black Butte Ranch

(541) 595-2212


(JUNE through OCTOBER)

We want you to have a great time at our cabin, but to a large extent this depends upon the care each of our guests give the cabin and the effort they make to leave it in good condition. We have tried to keep our regulations to a minimum; your help in heeding them should increase your enjoyment and will be appreciated by us and by those who follow you. For more detailed information see the Owner’s Notes binder by the telephone.

Arrival time is anytime after 4 p.m. Departure time is noon. Check in at the Welcome Center, inside the front entry to the left.


● PLEASE, no pets and no smoking under any circumstances.

Your code to the keyless entry lock is _4683_. Turn the indoor thumb latch to vertical to prevent the entry from automatically relocking. Return the latch to horizontal to relock.

● You are welcome to use the bikes in the storage shed on the front deck (key to shed on rack by kitchen light switch). They are to be USED AT YOUR OWN RISK, because we have no way of checking their condition after each use. A few repair tools are in the bottom kitchen drawer next to the range. IMPORTANT: Oregon law requires bike riders 16 years and under to wear helmets; we urge adults also to wear them. Bring your own bike helmets or rent them at the Black Butte Glaze Meadow bike rental facility.

● You are welcome to make any local phone calls you wish from the house phone. However, please do not make long distance phone calls unless they are collect or billed to another number. (Bend, Sisters, and Redmond are local calls). The house phone number is 541-595-2212.

Internet -- Wi-Fi is available in our cabin. The information you need to connect to the internet Wi-fi should have been sent to you with your registration materials. This information is also in the AH8 information binder and in a note on the wall, both near the phone. 

Please treat our cabin gently. We care about maintaining a comfortable and inviting place to stay and ask that you help us take care of our cabin as you would your own. If you need to do some cleaning during your stay, you will find cleaning supplies in the downstairs hall closet and an upright vacuum cleaner in one of the bedroom closets. Thanks!

Upon arrival – CHECKLIST


___ 1. Hot water – FIRST, BE CERTAIN THAT THE WATER IS TURNED ON! (The shut-off valve under the white cover is by the entry steps. It ordinarily should be left on during spring/summer/fall months). When the water is on, turn ON the circuit breaker for the hot water heater. The circuit breakers are located behind the wall hanging in the hall area opposite the inside stairs.


___ 2. Furnace – Turn thermostat to desired temperature (control is on the living room wall to the left of the sliding door). Even if the weather is warm, leave the thermostat heat ON; simply turn the temperature down to 50 degrees.

 ___ 3. Fireplace – If you use the fireplace insert, remember first to open the damper (push the control rod IN). Leave the door open slightly until the fire gets burning strongly, to improve the draft.  Firewood is stacked on the ground beyond the deck, and a splitting maul is in the bike storage shed (to be used ONLY on the bare ground, not on the paving, deck or hearth!).

___4. Barbeque – If you use the propane BBQ, please move it at least two feet away from any combustible material (e.g., the privacy fence where it is stored). Before igniting please check for and remove any grease or flammable debris that the previous guests failed to remove from the drip tray. It slides out from the rear. We had an unfortunate fire resulting from such an accumulation. Clean-up is aided by lining the drip try with aluminum foil before use.

Upon departure – CHECKLIST


___ 1.  Please wash and dry the towels that you used – Without this help our housekeeper is unable to complete her work during the time for which she is being paid. If you need to leave before the dryer cycle is finished it is okay to hang the wet towels over the collapsible drying rack found in one of the bedroom closets. Also, please remove all used sheets and pillow cases from the beds and place in a pile next to the washer.


___ 2. Clean up any unusual messes to be fair to our housekeeper. This means put dirty dishes in dishwasher, run the garbage disposer until clear, clean-up trash and spilled food on stove, counter, walls, and carpet.

___ 3. Clean the grease tray of BBQ grill. If you used the grill, make sure that the propane cylinder is closed. The removable aluminum grease tray should be taken to the kitchen sink and cleaned for the next guests. Cleaning the grill is not a responsibility of our house keepers. If you used the spare cylinder (in the storage shed), please take the empty cylinder to House Keeping on McAllister Road for refilling. Ask that the cost be charged to our AH8 account.


___ 4. Turn OFF all lights and appliances. Unplug coffee maker and toaster. Please double check that the stove top and oven are OFF.


___ 5. Turn down furnace thermostat to 50 o (Do not turn OFF, to protect the pipes against temperature drops at night).


___ 6. Close and latch the fireplace insert door (open damper fully to allow any fire to die out). If the ashes are cold, please take them to the dump to help the next guest, since this is not a responsibility for our housekeeper.


___ 7.  Turn OFF water heater at the circuit breaker.

___ 8. Close the curtains to protect furnishings from sunlight.


___ 9. Close and lock all doors and windows.


___ 10. Take trash and ashes to the dumpsters on your way out. Dumpsters and recycling bins are located at the Black Butte Recycling Center on McAllister Road, which is reached by going out the Fiddleneck Gate, turning right and going ½ mile. See the upper left hand side of the Black Butte map provided at the ranch when you register. (McAllister Road continues out to Highway 20, giving you a ½ mile head start back towards the valley.) REMEMBER, WE DO NOT HAVE TRASH PICKUP, so do not leave anything in the trash containers in the house.


IF THE CABIN IS NOT CLEAN UPON YOUR ARRIVAL, PLEASE LET US KNOW IMMEDIATELY. Also let us know of any other problems you find so that we may tend to them promptly.


Thanks so very much for staying in our cabin, and thanks for your help in keeping it pleasant for those whom follow. We hope you have a great vacation!



John and Gretchen (in Corvallis) 541-752-3214

Cell: 541-740-3559 or 541-740-6496

Black Butte maintenance 541-595-1527

(Updated 07/17)