ASPEN HOUSE #8, 13549 Valerian, Black Butte Ranch, OR 97759

(541) 595-2212


We want you to have a great time at our cabin, but to a large extent this depends upon the care each of our guests give the cabin and the effort they make to leave it in good condition. We have tried to keep our regulations to a minimum; your help in heeding them should increase your enjoyment and will be appreciated by us and by those who follow you.

For more detailed information see the Owner’s Notes binder by the telephone in the cabin. THANKS!

The floor has been insulated for your comfort, but this means that the water pipes in the crawl space get COLD, and pipes will freeze. Please help avoid expense and inconvenience of frozen pipes to you and to those that follow by following our TWO CRITICAL WINTER RULES: (1) Turn off the water heater and drain the water lines before leaving, and (2) Never turn the thermostat below 50 o, i.e., never turn it OFF.

MArrival time is anytime after 4 p.m. Departure time is noon. Check in at the Welcome Center, inside the front gate to the left.

M PLEASE no pets and no smoking under any circumstances.

M You are welcome to use the bikes in the bike storage shed on the front deck (opens with the house key). They are to be USED AT YOUR OWN RISK, because we have no way of checking the bikes after each use. For your convenience a few repair tools and tube patch kit are the bottom kitchen drawer next to the range. IMPORTANT: Oregon law requires bike riders 16 years and under to wear helmets; we urge adults also to wear them. Bring your own bike helmets or rent them at the Black Butte Glaze Meadow bike rental facility.

M You are welcome to make any local phone calls you wish. However, please do not make long distance phone calls unless they are collect or billed to another number. (Sisters, Bend, and Redmond are local calls. The house phone number is 541595-2212.

MInternet -- Wi-Fi is available in our cabin. The information you need to connect to the internet Wi-fi should have been sent to you with your registration materials. This information is also in the AH8 information binder and in a note on the wall, both near the phone.

MPlease treat our cabin gently. We care about maintaining a comfortable and inviting place to stay and ask that you help us take care of our cabin as you would your own. If you need to do some cleaning during your stay, you will find a vacuum cleaner and cleaning supplies in the entry closet. Thanks!

MWE DO NOT HAVE TRASH PICK-UP, so do not leave anything in the trash containers in the house. Take all trash to the trash/recycling center which is reached by the Fiddleneck Gate to McAllister Road (see the upper left hand corner of the Black Butte map which we provide).

Upon Arrival -- CHECKLIST

___ 1. Turn ON water at the valve under the white cover by the front steps. The water is ON when the handle is moved 1/4 turn counter clockwise. The handle may be stiff in the winter, so apply constant steady force.

___ 2. Close water taps. The previous guests should have left several water taps open to permit water to drain. These should be closed as soon as the water is turned on. If all is well and no pipes are broken, closing the taps should stop all sound of running water. If there are broken pipes, immediately turn OFF the water and call Black Butte Maintenance, and notify us.

___ 3. Turn ON circuit breaker for hot water heater (it's located behind the wall hanging in the hall area opposite the inside stairs). Do this ONLY after the water has been turned on, water (not air) is coming from any hot water tap, and you have determined that there are no broken pipes!

___ 4. Plug in the power strip for the TV and internet. The information you need to connect to the internet Wi-fi should have been sent to you. This information is also in the AH8 information binder and in a note on the wall, both near the phone.

 ___ 5. Adjust furnace thermostat to desired temperature (control is on the living room wall to the left of the sliding door). Even if the weather is warm, leave the thermostat ON; simply turn the temperature down (never below 50o).

___6. Fireplace -- If you use the fireplace insert, remember first to open the damper (push the control rod IN). Leave the door open slightly until the fire gets burning strongly, to improve the draft. Firewood is stacked on the ground beyond the deck, and a splitting maul is in the bike storage shed (to be used ONLY on the bare ground, not on the paving, deck or hearth!). ___7. Barbeque – If you use the propane BBQ, please move it at least two feet away from any combustible material (e.g., the privacy fence where it is stored). Before igniting please check for and remove any grease or flammable debris that the previous guests failed to remove from the drip tray. It slides out from the rear. We had an unfortunate fire resulting from such an accumulation. To simplify clean-up when you leave cover the tray with aluminum foil.

Upon departure - CHECKLIST

___1. Please wash and dry the towels that you used -- Without this help our house keeper is unable to complete her work during the time for which she is being paid. If you need to leave before the dryer cycle is finished it is okay to hang the wet towels over the collapsible drying rack found in one of the bedroom closets. Also, please remove all used sheets and pillow cases from the beds and place in a pile next to the washer.

___ 2. Clean up any unusual messes to be fair to our house keeper. This means put dirty dishes in dishwasher, run the garbage disposer until clear, clean-up trash and spilled food on stove, counter, walls, and carpet. This may all seem obvious to most folks, but is worth mentioning to those who might not think of this.

___ 3. Turn OFF all lights and appliances. Unplug coffee maker and toaster. Please double check that the stove top and oven are OFF.

___ 4. Switch OFF the TV/internet power strip to help save power and reduce the chance of damage from a power surge.

___ 5. Turn down furnace thermostat to 50o (Do NOT turn OFF, to protect the pipes against winter temperatures)

___ 6. Close and latch the fireplace insert door to allow any fire to die out. It will be considerate of the next guests to take all cold ashes to the dump, since this is not a responsibility for our house keeper

___ 7. Clean the grease tray of BBQ grill. If you used the grill, make sure that the propane cylinder is closed. The removable aluminum grease tray should be taken to the kitchen sink and cleaned for the next guests. Cleaning the grill is not a responsibility of our house keepers. If you used the spare cylinder (in the storage shed), please take the empty cylinder to House Keeping on McAllister Road (see item 13 below) for refilling. Ask that the cost be charged to our AH8 account.

___ 8. Open cabinet doors under sinks in both bathrooms and kitchen and open the dishwasher door. This will allow room air to keep drain pipes warm enough to prevent their freezing.

___ 9. Turn OFF water heater at the circuit breaker (Reverse the procedure for “Arrival” item 3). This is particularly important, since the water is to be turned off and the lines drained (see item10 below).

___ 10. Turn OFF the water and drain the lines. (Reverse the procedure for “Arrival” items 1 & 2) When the outside water valve is turned OFF, a drain is simultaneously opened, but the lines will not drain completely unless air is allowed into each of them by the following actions:

BEFORE shutting OFF the water open the following taps, mixing both hot and cold water where possible. Only a trickle of water needs to flow:

___ a. Upstairs bathroom, either sink or shower

              ___ b. Downstairs bathroom sink and bathtub

                     c. Kitchen sink

AFTER shutting OFF the water:

                     d. Flush the downstairs toilet to open that valve

e. ONLY if you used either of the two outside faucets, open the faucet(s) to permit drainage for 2-3 min, thenreclose the faucet(s). Do not leave either outside faucet open. You may ignore this, if you did not use either outside faucet.

___ 11. Close the curtains to protect furnishings from sunlight.

___ 12. Close and lock all doors and windows.

___ 13. Take trash and ashes to the dumpsters on your way out. Dumpsters and recycling bins are located at the Black Butte Recycling Center on McAllister Road, which is reached by going out the Fiddleneck Gate, turning right and going ½ mile. See the upper left hand side of the Black Butte map provided at the ranch when you register. (McAllister Road continues out to Highway 20, giving you a ½ mile head start back towards the valley.) REMEMBER, WE DO NOT HAVE TRASH PICKUP, SO DO NOT LEAVE ANYTHING IN THE TRASH CONTAINERS IN THE HOUSE.

IF THE CABIN IS NOT CLEAN UPON YOUR ARRIVAL, PLEASE LET US KNOW. Also let us know of any other problems you find so that we may tend to them promptly.

Thanks very much for staying in our cabin, and thanks for your help in keeping it pleasant for those who follow. We hope you have a great vacation!


John and Gretchen (in Corvallis) 541-752-3214

Cell: John 541-740-3559; Gretchen541-740-6496

Black Butte maintenance 541-595-1287

(Updated 4/17)